Student Organization Officers Guide

Registering a New Student Organization

 

Interested in creating a new organization? The Center for Student Engagement is here to help. Review the steps below, and reach out to engagement@tntech.edu with any questions or to schedule a time to speak with us about your plans. 

 

First Steps

• Check out the organizations listed in Eagle Engage to make sure the organization, or something very similar, does not already exist.
• Review the Student Organization Officers Guide (link to the Guide home page) to learn about student org policies and procedures.
• Recruit at least 9 other students and a Faculty/Staff Advisor to help you draft a constitution, develop a plan to recruit members, and register the organization. Students can reserve spaces on campus for Interest Meetings (select “Student” in the Organization drop-down menu).
• Draft a constitution for your organization. Review the Student Organization Constitutions section of this guide (link).
• Affiliation - Please note that affiliation with off-campus organizations must be described and approved by Tennessee Tech before commitments to the off-campus organization are made.

 

Organization Registration

• Submit the New Student Organization Registration form via Eagle Engage. After logging into the system, select the Groups tab and then “All Groups” in Eagle Engage. Then use the button in the blue text box to access the form.
• To successfully complete the Registration form, you will need:
  • Your organization’s constitution
  • A statement justifying the need for the organization on campus. How will the organization benefit students and the University?
  • The information that you provide in this form is what prospective members will see in Eagle Engage, so make it good! The content can be edited later if needed.
  • The name of a President, Treasurer and Advisor who will agree to serve in these roles.
  • The names of students willing to become members of the organization. The organization must have at least 10 members, including student officers. Note that in the form, you cannot list a student as an officer AND a member. The form requires 8 members, so we recommend only listing the President and Treasurer as officers; the members can be given officer roles once the organization is registered.
• Once the form is submitted, the advisor will receive a request to approve the request, and the officers and advisor will receive a request to complete the Officer/Advisor Agreement. These must be completed to advance the organization’s registration.
• The Center for Student Engagement will review the submitted information to make sure everything is in order. Organizations may be asked to modify their constitution if the submitted constitution does not conform to the Constitution Template.

 

Presentation and Approval

The requesting student(s) will be invited to the next Student Affairs Committee meeting, where they will propose the organization to a group of students, faculty, and administrators. The Committee will either recommend approval of the organization or request modification to the submitted information.

Once the organization is recommended for approval by the Student Affairs Committee, the advisor has approved the organization’s registration, and all officers have completed the Officer/Advisor Agreement, the organization will be registered and become eligible for all Registered Student Organization benefits.