Faculty Senate

Faculty Senate Officer Duties

Officer Duties for Tennessee Tech University Faculty Senate

Past President

President

Official representative of the Faculty Senate
Presides over all Faculty Senate meetings
Calls the meeting to order on time
Recognizes members entitled to the floor
States and puts to a vote all questions that legitimately come before the Senate
Announces the results of each vote and the effect of the action
Expedites business in every way possible without denying members their rights
Responds to relevant questions of members
Refrains from voting except when vote is by ballot or when the president’s vote would change the results
At the proper time, declares meeting adjourned (by general consent or by a vote of Senate members)
Carries out administrative and executive duties outlined in the Faculty Senate procedures or as directed by the Senate
Represents the University at TUFS (Tennessee University Faculty Senates) and attends bi-annual meetings as the voting member
Represents faculty (Faculty Senate) on the President’s Cabinet
Meets with upper administrators, as appropriate
Attends Deans’ Council meetings
Member of the Budget Advisory Committee
Ensures representation of Faculty Senate at Board of Trustees events, as appropriate
Ensures representation of Faculty Senate at all commencement ceremonies
Leads University faculty meetings
Appoints committee members and subcommittees, as appropriate
Serve in roles as designated by University policy
Prepares appropriate reports
Other as dictated by needs of the Faculty Senate

President-Elect

Prepares and disseminates written agenda in collaboration with the president and secretary
Serves in the role of parliamentarian during business meetings
Follows Robert’s Rules of Order
Enforces rules of debate, order and decorum
Official representative of the Faculty Senate at the request of the Faculty Senate president
Presides at meetings in the absence of the president
Carries out administrative and executive duties as outlined in the procedures or directed by president or by vote of the Senate
Serves as chairman of the nominating committee
Serves on subcommittees of the Faculty Senate, as appropriate
Represents the University at TUFS and attends bi-annual TUFS meetings, if possible
Serves as voting representative in absence of the president
Other as dictated by needs of the Faculty Senate

Secretary

Determines a quorum at Senate business meetings
Keeps minutes of the Faculty Senate business meetings and notes of meetings with the president
Keeps on file all reports and relevant documents, as appropriate
Keeps the organization’s official membership roll
Calls roll at business meetings when required to do so
Takes attendance at all Faculty Senate meetings
Signs all certified copies of acts of the Faculty Senate
Prepares and disseminates written agenda in collaboration with the president and president-elect
Calls the meeting to order and immediately conducts the election for a chairman pro tem in the absence of the president, president-elect and past president
Updates procedures, standing rules, etc. as recorded in the minutes
Carries out administrative and executive duties outlined in the procedures or in collaboration with the president and/or president-elect, as appropriate
Forwards all approved documents (minutes, notes, supporting documents, resolutions, etc.) and annual membership roster to the University Archives
Maintains Faculty Senate website
Gives report of Academic and Administrative Council meetings, as appropriate
Welcomes new Senators and directs them to Faculty Senate website for information
Sends list of newly elected or appointed Faculty Senators to University committees to the president’s office
Other as dictated by needs of the Faculty Senate

[Approved by Faculty Senate on February 26, 2018]
[Approved by University Assembly April 18, 2018]

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