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College of Graduate Studies

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    Student Forms

    Welcome to the source for all College of Graduate Studies forms. If the form is not part of the DocuSign workflow process, the form should be completed and emailed to gradstudies@tntech.edu. If the items are sent by email, please note in the subject line what attachments are included. 

    If you have any questions, contact us and we will be happy to assist you!

    Admission / Readmission

    Ready to apply for admission to a graduate program? Before starting any necessary admission materials, you'll first need to fill out your admission application. If you have any questions, we're here to help!

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    Admission Materials

    Request Deferral of Admission Term

    If you wish to change your entry term, please complete the Deferral Request Form. On this form you will list the semester you have been admitted to and also the semester you actually want to enter.

    Readmission

    Students must apply for readmission when a gap occurs in attendance (excludes summer). Students should reapply through the application portal.

     

    Enrolled Student Forms

    The following forms are for students who are currently enrolled in a graduate program at Tennessee Tech.

    Change Forms: Need to Make A Modification or Change?

    Committee / Candidacy

    • Appointment of Advisory Committee and Admission to Candidacy Form »
      • You MUST complete this form within 15 hours of your degree program, and it must be digitally signed by each committee member. This form is for required for ALL degree-seeking graduate students. PhD students will also need to submit the PhD Admission to Candidacy & Comprehensive Exam Form.
      • You can have one voting consultant on your committee. Your approved voting consultant will sign all required paperwork. Additional consultants are not formal members of your committee and do not have voting privileges. 
    • Change of Advisory Committee Request » You MUST complete this form whenever you add or drop a member of your committee.
    • PhD Admission to Candidacy & Comprehensive Exam Form » (Also listed under Exit/Comprehensive Exam Completion Forms below.) To be signed by all committee members.

    Courses and Credits

      • Course Validation Form » This form is used when coursework has expired (6 year or 8 year threshold) and your advisor has agreed to validate the coursework.
      • Fast Track Course Credit for Existing Students » This form is to be completed by advisors only for existing Fast Track students. The department chair of the Fast Track program (which may differ from the student's undergraduate department chair) should sign the form.
      • Fast Track Program Acceptance + Course Credit Form » This form is to be completed by advisors only for new Fast Track students. The department chair and dean of the Fast Track program (which may differ from the student's undergraduate department chair and dean) should sign the forms. (Review GPA requirements.) Additional Fast Track information is on our Fast Track page.
      • Request for Graduate Course for Undergraduate or Graduate Credit » This form is required if an undergraduate student has approval to take a graduate level course. This has to be approved by the department and the instructor. An undergraduate can earn up to 9 graduate credits. (Overall GPA must be 3.0 or higher to participate.)
      • Substitution Form » This form is used when a student takes a course outside of their program of study (as listed in Degree Works). The form will tell COGS which course to substitute to allow the new course to be a part of the POS. (Use the Course(s) to be Deleted section for the required course(s) that will be replaced in Degree Works.)
      • Transfer of Graduate Credits Application » This form is used if the advisor approves coursework taken at another institution to become part of the student's program of study at TTU. Course descriptions for non-TTU courses must be attached.
      • Graduate Student Overload Request (use Request for Exception to University Requirement form) »
        • Graduate students who are not on a graduate assistantship and want to take more than 16 credit hours in one semester should submit the Request for Exception to University Requirement form.
        • Graduate assistants who want to take more than 12 credit hours in one semester should submit the Request for Exception to University Requirement form.

    Defense: Thesis/Dissertation Defense and Approval Page

    Exceptions and Reinstatement

      • Exception Request to Walk in Commencement Form » This form allows students to participate in a commencement ceremony that differs from the actual semester the student's degree is conferred. A doctoral student may not walk in commencement prior to the conferral of their degree. The form must be submitted before the deadline. Please see the calendar for deadline.
      • Graduate Academic Fresh Start » In the event that the student is dismissed from Tenn Tech, the student may apply to a brand new program using the Graduate Academic Fresh Start request form. Note that NO prior coursework will be transferred to the new degree program.  Please review Tennessee Tech Policy 275 and the Graduate Catalog prior to completing the form.
      • Reinstatement Request Form » In the event a student is dismissed from their degree program, the student may petition to re-enter the program with a clear reinstatement plan. The advisor, department and dean of the college must support such a reinstatement plan.
      • Reinstatement Process Guide/Instructions »
      • Request for Exception to University Requirement » There are times when a student would like to request an exception from a Tenn Tech policy due to extenuating circumstances. Such a request must be supported by the student's advisor, department chair, college dean, and the Dean of the College of Graduate Studies. The existing policy must be referenced in the request. All policies may be found on the university website.

    Exit/Comprehensive Exam Completion Forms

    Graduate Assistantship

    Graduation Forms

      • Application for Graduation » Submit your application for graduation through Tech Express. Once in Tech Express, select Eagle Online, the Student tab, and then Student Records Menu. Select Apply to Graduate or Apply to Graduate-Late Application (Graduate Studies). Confirm your latest enrollment semester, and select the program you are graduating with. If graduating with a degree and a certificate - you must apply for each separately. Instructions on how to submit the application »
      • Due dates for the submission of the application are as follows:
        Fall — June 1st
        Spring — September 1st
        Summer — February 1st
      • Change of Graduation Term Request » If you need to change your graduation semester, please complete this form. NOTE: you must be enrolled during the term in which your program requirements are met.
      • Exception Request to Walk in Commencement Form » This form is used in the event you want to walk in commencement during a different semester in which you graduate in. (Note: Summer students are automatically added to the Fall commencement list.) Doctoral students (PhD, DNP) cannot walk early. This form must be submitted before the deadline. Please see calendar for deadline. See bottom of page regarding commencement info.

    Graduate Faculty Forms

    IRB For Protection of Human Subjects

    All research involving human subjects require approval from the Institutional Review Board for the Protection of Human Subjects. The Research & Economic Development department provides additional information regarding IRB. 

    Program of Study Forms

    All students conducting research and writing a thesis must be assigned an advisory committee. The Appointment of the Advisory Committee / Admission to Candidacy Application form is available below. A program of study worksheet is not required by COGS but may be used by the advisor in establishing a degree plan.

    With the implementation of Degree Works, all programs of study are automatically populated upon admission. Below are the detailed program of study worksheets for use by departments. These worksheets are not required by the College of Graduate Studies. Program of Study Worksheet for Department Use Only »

    Release of Records

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