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    Talon Cutover Plan

     

    As the University prepares to implement the new Talon (Oracle) finance and HR system on January 2nd, 2026, there are a variety of activities that will take place in the coming weeks to transition away from our current systems (e.g., Banner Finance, People Admin., Eagle Buy, etc.) and cutover to the new system. Our goal is to minimize disruptions to business operations during this transition period and to make the campus aware of key dates that will impact departmental operations. Please remember that this and other information are available on the Talon Website.

    What is Cutover?

    Cutover refers to the execution of essential activities required to successfully migrate business operations from Tennessee Tech’s current business systems to the Talon platform. This involves key transitional events and dates when certain existing function will no longer be accessible.

    Cutover Timeline

    • » November 2025
      Date Deadline
      1st Any new software contract requests (SDSRFs) must be at Final Review by 11/1/25. Please note that multiple approvals are required prior to the Final Review.
      3rd Last day to change W-4 until January via Self-Service. Note - W4s can be set up/changed via paper from 11/3/25 - 1/2/26.
      3rd Last day to process direct deposit via Self-Service. Note – direct deposits can be set up/changed via paper from 11/3/25 - 1/2/26.
      3rd Last day to change home address via Self-Service. Note – change of address can be set up/changed via paper from 11/3/25 – 1/2/26.
      12th Last day to request new suppliers until 11/19/25.
      14th Last day to submit a request to advertise in PeopleAdmin.
      19th Any new requests for services contracts must be at Final Review by 11/19/25. Please note that one or more approvals are required prior to Final Review.
      19th New Adjuncts and New Administrative Adjuncts PAFs due to Academic Affairs for the spring semester.
      21st Last day for any new awards or modifications to be sent to the Grant Accounting team
      28th Last day to submit non-procard Requisitions in Eagle Buy. If you need to purchase something after this date, you may be able to use your Procard (there is no cutoff date for Procards).
    • » December 2025
      Date Deadline
      1st Applicant review for open postings completed (matrix completed).
      1st Last day for new accounts to be created in Banner.
      1st Last day for Requisition/PO approvals in Eagle Buy.
      2nd All pending Requisition/POs in Eagle Buy will be cancelled and will need to be re-entered in Talon.
      4th Last day to request new corporate card in Eagle Buy until January.
      7th Last day to update 401k, 457, & 403b contributions to be reflected on December payroll. NOTE: Deferral Changes made on or after 12/8/25 will be reflected in January 2026.
      8th Returning Adjuncts, Administrative Adjuncts, and Overload Pay Spreadsheets due to Academic Affairs.
      11th Last day for suppliers to send AP invoices to TTU until January. Any invoices received after this day may delay payment processing.
      14th Last day for candidates to apply in PeopleAdmin.
      15th Last day to process PAFs for December payroll.
      15th No new hires will be made after this date.
      15th Talon Career Site active; candidates can apply.
      17th Last day to submit out-of-pocket expenses in Chrome River.
      21st Last day to approve out-of-pocket expenses in Chrome River. Note: will be reimbursed on 12/22/25.
      22nd Last day to enter time before the holiday break.
      23rd Last paycheck date from Banner for all employees.
      22nd - 23rd All Banner Systems (Student and Financial Modules) unavailable Dec. 22nd at 4:30 PM till Dec. 23rd at 8:00 AM.
      31st Last day to enter time for students and temporary hourly employees in TimeClock Plus.
    • » January 2026
      Date Deadline
      1st New hires will resume.
      1st Bi-weekly paid employees' considerations:
      • Retirement contributions will be deducted from each pay period rather than monthly.
      • Any additional withholdings on a W-4 will be deducted from each pay period.
      • Any flat amount on a direct deposit will be deducted each pay period.
      2nd Talon system available for creating new suppliers, requisitions, contracts, POs, travel reimbursements.
      2nd Last day to submit leave reports (for time and absences).
      2nd Clerical, temporary hourly, and students enter time in Talon for payroll period 12/29/25 - 1/11/26.
      2nd All timecard approvals due in TimeClock Plus.
      2nd All approvals due in Leave Reports.
      6th Last day to submit corporate card expenses in Chrome River.
      16th First biweekly payroll paid from Talon.
      31st First monthly payroll paid from Talon.

    Key Cutover Dates

    The key cutover activities involved in transitioning from current systems to Talon are outlined below. This is the first of several reminders that will be sent in the coming weeks.

    Banner System Unavailable

    • 12/22/25: All Banner Systems Unavailable (Student and Finance modules) from 4:30 pm to 12/23/25 at 8:00 am

    Human Resources

    • 11/3/25: Last day to change W-4 until January via Self-Service. Note - W4s can be set up/changed via paper from 11/3/25 - 1/2/26
    • 11/3/25: last day to process direct deposit via Self-Service. Note – direct deposits can be set up/changed via paper from 11/3/25 - 1/2/26
    • 11/3/25: Last day to change home address via Self-Service. Note – change of address can be set up/changed via paper from 11/3/25 – 1/2/26
    • 11/19/25: New Adjuncts and New Administrative Adjuncts PAFs due to Academic Affairs for the spring semester
    • 12/08/25: Returning Adjuncts, Administrative Adjuncts, and Overload Pay Spreadsheets due to Academic Affairs
    • 12/15/25: Last day to process PAFs for December Payroll
    • 12/15/25: No new hires will be made after this date
    • 01/01/26: New hires will resume

    Recruiting

    • 11/14/25: Last day to submit a request to advertise in PeopleAdmin
    • 12/01/25: Applicant review for open postings completed (matrix completed)
    • 12/14/25: Last day for candidates to apply in PeopleAdmin
    • 12/15/25: Talon Career Site active; candidates can apply

    Benefits

    • 12/7/25: Last day to update 401K, 457, & 403b contributions to be reflected on December payroll.
      • Deferral Changes made on or after 12/8/25 will be reflected in January 2026
    • 01/01/26: Bi-weekly paid employees' retirement contributions will be deducted from each pay period rather than monthly

    Time & Labor

    • 12/22/25: Last day to enter time before holiday break
    • 12/31/25: Last day to enter time for students and temporary hourly employees in TimeClock Plus
    • 1/2/26: Last day to submit leave reports (for time and absences)
    • 1/2/26: Clerical, Temporary Hourly, and Students enter time in Talon for payroll period 12/29/25 - 1/11/26
    • 1/2/26: All timecard approvals due in TimeClock Plus
    • 1/2/26: All approvals due in Leave Reports

    Expenses

    • 12/04/25: Last day to request new corporate card in EagleBuy until January
    • 12/17/25: Last day to submit out-of-pocket expenses in Chrome River
    • 12/21/25: Last day to approve out-of-pocket expenses in Chrome River
      • Will be reimbursed on 12/22/25
    • 1/06/26: Last day to submit corporate Card expenses in Chrome River

    Finance

    • 12/1/25: Last day for new accounts to be created in Banner

    Payroll

    • 12/23/25: Last paycheck date from Banner for all employees
    • 1/16/26: First biweekly payroll paid from Talon
    • 1/31/26: First monthly payroll paid from Talon

    Procurement

    • 11/3/25: Any new software contract requests (SDSRFs) must be at Final Review by 11/3/25. Please note that multiple approvals are required prior to the Final Review
    • 11/12/25: Last day to request new suppliers until 11/19/25
    • 11/19/25: Any new requests for services contracts must be at Final Review by 11/19/25. Please note that one or more approvals are required prior to Final Review
    • 11/28/25: Last day to submit non-procard Requisitions in Eagle Buy. If you need to purchase something after this date, you may be able to use your Procard (there is no cutoff date for Procards)
    • 12/1/25: Last day for Requisition/PO approvals in Eagle Buy
    • 12/2/25: All pending Requisition/POs in Eagle Buy will be cancelled and will need to be re-entered in Talon
    • 12/11/25: Last day for suppliers to send AP invoices to TTU until January Any invoices received after this date may delay payment processing
    • 1/2/26: Talon system available for creating new suppliers, Requisitions, Contracts, Pos, Travel Reimbursements

    Grants

    • 11/21/25: Last day for any new awards or modifications to be sent to the Grant Accounting team

     

    What is the plan for training?

    End-user training will begin in November and run through go-live, utilizing multiple modalities that will provide opportunities for everyone to access training in the most effective way for them. Training modalities include instructor-led training, videos, and job aids. The instructor-led training courses will be classroom-style sessions (in-person, virtual, or hybrid) that will demonstrate the use of the new system. Additional information will be sent to campus users regarding Talon training, including specific dates, times, and sessions.

    We are excited about the new Talon system and the benefits it will provide to our campus customers. While we understand a change of this magnitude is not without many challenges, we are working to make the transition to the new system as smooth as possible.

    If you have any questions or comments, please email them to talon@tntech.edu.